Director of Finance and Administration
The Director of Finance and Administration must be a mission-focused, strategic, and process-minded leader with experience scaling an organization and leading a global finance and administration team.
Founded in 1992, Equality Now fights for the protection and promotion of the human rights of women and girls around the world through legal advocacy. Working with grassroots women’s and human rights organizations and individual activists, Equality Now documents violence and discrimination against women and mobilizes national and international action to support efforts to stop these abuses. The organization’s work is focused on four main program areas: Legal Equality, End Sexual Violence, End Harmful Practices, and End Sex Trafficking.
With offices in New York, London, Nairobi and Beirut and a presence in Jordan, India, Georgia and Washington, D.C., Equality Now has a staff of 48 and is governed by an 11-member Board of Directors, a 6-member UK Trustees group and a 6-member Africa Board.
The organization had an ambitious 2017-2021 strategic plan which resulted in enhanced presence and work in MENA, Eurasia and LAC regions. The organization will be embarking on creating its next strategic plan (2022-2026) in the next year. Current priorities include expanding programs in MENA, the Americas and Eurasia as well as organizational capacity building. The 2020 budget was $8.3 million but had to be adjusted for the pandemic.
The Director of Finance and Administration (DFA) must be a mission-focused, seasoned, strategic, and process-minded leader with experience scaling an organization and ideally leading a global finance and administration team. The DFA reports to the Global Executive Director (GED) and serves as a member of the Leadership Team (LT). The DFA oversees all business and administrative functions that support and inform Equality Now’s work. Core functions include finance, human resources, administration, IT, facilities and risk management.
The DFA manages a staff of 6, in New York, London and Nairobi and works closely with various departmental consultants. The DFA must ensure that business and administrative functions fully support and enhance the operations of a fast-paced, dynamic and diverse environment. This will be accomplished by modernizing finance, accounting, human resources and IT systems and processes and fostering an overall culture of high-level performance and service, with improvement and innovation as top priorities.
DUTIES AND RESPONSIBILITIES
Finance and accounting
- Lead, develop, coordinate and maintain timely, accurate financial management reporting and forecasting
- Ensure all systems comply with internal policies and procedures and all statutory and donor requirements
- Manage and support the annual global audit in conjunction with external auditors
- Ensure all accounting systems and activities are accurate, transparent secure and well documented
- Manage all banking and investment accounts; cash flow and provide regular cash flow forecasts
- Oversee all accounting, bookkeeping, payroll, and benefits administration functions and staff
- Develop and implement policies and procedures to ensure security, best practices, legal compliance and continuous improvements and service delivery
- Liaise with the Treasurer and Board committees; provide financial reports and presentations
Budget and Grant Accounting
- Establish procedures for budget preparation, and prepare the annual budget in consultation with the Leadership Team, GED, and Treasurer
- Establish an accurate and manageable system of forecasting and reporting against budgets for all functional areas and regions; assist with preparation of budgets for funding applications
- Work with Development and Program Directors to implement a system of grants management and subgranting across locations
- Maintain financial records for projects and funding sources and provide management reports as contractually required
Payroll and Human Resources
- Ensure accuracy, timeliness and efficiency of payroll and related systems and services in all locations (in partnership with Regional Directors); ensure platforms meet the ongoing needs of the organization, particularly as the organization becomes a virtual organization
- Oversee all Human Resources functions including recruitment, on-boarding, staff reviews, insurance and benefits plans and providers, benefits enrollment, pension contributions, leave balance accounting, across locations in partnership with Regional Directors.
Administration, Information Technology
- Oversee and supervise the administrative function, including facility/office management, safety, equipment, communication systems, education, training, policies and procedures
- Ensure that the organization can function in a “virtual” space, including ensuring work from home arrangements for staff
- Evaluate the need for new systems and technology to meet accounting, administrative, communication, systems migration and office management needs; plan and manage implementation of improved systems; ensure staff support, education and oversight
- Oversee management of all contracts and financial commitments and related record retention systems
- 7+ years of experience in nonprofit financial management
- Genuine passion for and commitment to Equality Now’s mission. Understanding of the context and issues of women’s rights and gender equality.
- Experience in progressively responsible finance and administration leadership roles, with comprehensive expertise and experience in budgeting and financial planning, analysis and reporting and audits.
- A thorough understanding of business-process improvement, with proven problem-solving and planning experience within a complex nonprofit environment.
- Demonstrated success in leading a diverse team with the willingness and ability to be hands-on in all aspects of operations.
- Ability to think strategically and holistically about the interplay among business processes, financial resources, and institutional planning; to set challenging and attainable goals, establish realistic priorities, and work with, inspire and motivate others.
- Demonstrated success in providing enterprise-wide leadership in financial analysis and reporting to support decision-making, budget development, and budget management.
- Demonstrated ability to strategically design and implement a robust financial system supporting all facets of global nonprofit business operations and growth
- Experience in implementing systems, adjusting business processes and organizational culture to improve and efficiency, analysis, reporting, controls and stakeholder buy-in.
- Ability to analyze, interpret, and clearly explain complex issues and their financial and operational implications to varied stakeholders. Excellent negotiating skills.
- Experience working with diverse communities, ideally internationally, across race, class, ethnic, political and geographic boundaries;
- A strong leader and mentor with a direct, honest, and respectful approach to problem solving, with the ability to foster collaboration and contribute to building a strong sense of community among staff;
- A team player who understands the need to collaborate with other departments to be effective;
- Ability to thrive when working under deadlines; and the ability to handle multiple tasks simultaneously without sacrificing attention to detail; a willingness to share in both ‘big picture’ thinking and administrative tasks;
- Bachelors Degree in Accounting, Finance or related field; Master’s degree and CPA preferred.
- Extensive experience in financial and grant reporting in a multi-currency organization
- Experience with Quick Books, Raiser’s Edge and Google Suite a plus
To apply: send resume, cover letter and a writing sample to: [email protected] with the “Director of Finance and Administration” in the subject line. No calls please.
Equality Now offers a competitive compensation package, including base salary, savings, health and vacation benefits, and is an Equal Opportunity employer. Employees are selected on the basis of ability without regard to race, color, religion, sex, national, ethnic, or social origin, disability, language, marital status, pregnancy, HIV status, age, or sexual orientation, in accordance with federal and state law. Candidates must meet current requirements for employment in their preferred work location.